Skip to main content

Export all your library's data

Take a full copy of your library's data whenever you like. Your data is yours.

Who can do this: admins only. Gizzago asks you to confirm it's you first.

Use this for your own backup, for a trustee who wants to look at the numbers in a spreadsheet, or if you ever decide to leave Gizzago.

Steps​

  1. Press Settings in the sidebar, then Data, privacy and billing.
  2. Under Export your data, press Export all my data.
  3. If Gizzago asks you to Confirm it's you, type your password (or the code from your authenticator app) and confirm. You come back to the same page.
  4. Press Export all my data again if the download did not start.
  5. Save the zip file somewhere safe, such as your library's shared drive.
What you'll see

A message says Export ready, with how many files and rows it holds, and a file called something like library-data-2026-10-12.zip downloads. Your audit log shows an entry, "Exported all library data", with your name and the time.

What is in the zip​

One spreadsheet file (CSV) per kind of record. Each opens in Excel, Google Sheets or LibreOffice. Together they cover:

  • your sites, places, categories, plans and fee rules;
  • households, people, children, memberships, consents and Gift Aid declarations;
  • toys, copies, codes and missing pieces;
  • sessions, attendance, event bookings and reservations;
  • loans, charges, payments and cash-ups;
  • a list of emails sent (without the email text) and the audit log.

It does not include notes or safeguarding notes.

Keep it safe​

The zip holds personal details about families and children. Treat it like a paper membership file:

  • Store it somewhere only the right people can open, not on a shared desktop.
  • Do not email it as an attachment.
  • Delete old copies you no longer need.

Smaller exports​